Exhibitor Information

Trade Show Hours:

Friday, March 30, 2018 9:00 am – 6:30 pm (Exhibit Hours)
  7:00 pm – Equine Experience Starts
   
Saturday, March 31, 2018 9:00 am – 6:30 pm (Exhibit Hours)
  5:15 pm – Youth Pro-Am Starts
  7:00 pm –Equine Experience Starts
   
 Sunday, April 1, 2018 9:00 am – 5:00 pm (Exhibit Hours)
  8:30 am – 9:15 am Cowboy Church

Note: Doors will open to exhibit staff an hour before the show begins, please have your wristbands on.

Move In:

Wednesday, March 28, 2018 9:00 am – 1:00 pm (Trailers & Bulk Space ONLY Move In)
  2:00 pm – 6:00 pm (General Move In)
Thursday, March 29, 2018 8:00 am – 8:00 pm (General Move In)

Note: Trailers & Bulk Space Exhibitors must be in place before the rest of the booths are setup.

Move Out:

Sunday, April 1, 2018 5:01 pm – 11:59 pm (All Exhibitors – General Move Out)
Monday, April 2, 2018 9:00 am – 12:00 pm (All Exhibitors – Move Out Must Be Complete)

Note: Any exhibitor that moves anything out before 5:01 pm will not be invited back for future Mane Event Expos.

Exhibitor Kit

Closer to the show you will be able to find a link to the Mane Event Exhibitor Kit  below in “Useful Exhibitor Links & Forms”. This kit will contain all the information you need to help manage your booth successfully at The Mane Event! In the meantime, below you will find important information and links in preparation for the expo.

Exhibitor Wristbands (Grants Exhibitor Entrance to Expo)

Wristbands MUST BE WORN at all times by exhibitors at the expo. Only wristbands provide admission into the expo as well as identifies you as an exhibitor to staff and security. Commercial exhibitors will receive a number (dependent on booth size) of complimentary exhibitor wristbands upon check-in during move-in: two for each 5’ x 10’ space, four for each 10’ x 10’ space, and six for each 10’ x 20’ space or larger. Non-Profit/ Association exhibitors will receive either 10 single day passes or 4 weekend passes, depending on what was selected on the booth application, which will be sent a few weeks before the expo to the email provided on the booth application. It is your responsibility to distribute the wristbands to your workers and to have them on upon arrival to work Friday morning. The wristbands are designed to last the entire weekend, replacements will not be issued to exhibitors who lose or destroy their wristbands, instead, you will be required to purchase an admission wristband. If you require more, additional wristbands can be purchased at the Show Office during move-in or in advance by calling (844) 578-7518 or online here.

Furniture & Equipment Rentals/ Booth Decoration Services

Our booth decoration services offer a full range of equipment rentals and services to assist you in exhibiting at the show. Please refer to the Show Decorator Kit for complete list of equipment available for rent. You may also bring in your own furniture and accessories. The show decorator will be available during move in/ out times and for limited hours during the expo. Please be sure to check the deadline date for discounted pre-order pricing in the Show Decorator Kit, after the deadline you will pay on-site pricing. All furniture and equipment is to be ordered and paid for through the Show Decorator Services. See below in “Useful Exhibitor Links & Forms” for the Show Decorator Kit.

Scottsdale Transaction Privilege Tax License

The transition to a centralized licensing and reporting for Transaction Privilege taxes began on 1/1/17. If you are a vendor that will be doing retail sales at a Scottsdale event and generating a sales tax liability then you will need to make sure that you have an Arizona Department of Revenue (ADOR) Transaction Privilege Tax License and that it shows the Region Code of Scottsdale (SC) at the bottom.

The combined tax rate is 7.95%. Click the appropriate link below:

For online help:

For additional City of Scottsdale Sales tax information, please call 480-312-2400 or visit http://www.scottsdaleaz.gov/taxes

Shipping Details

The exhibitor is responsible for the cost of shipping their merchandise and/or display materials to the expo, as well as returning any unsold products and/or display materials to their home location. All shipments must arrive between Tuesday, March 27th and Thursday, May 29th, 2018, when shipping to The Mane Event Staff. Mane Event staff will be on-site to accept shipments starting on the Tuesday before the show. Please print and use shipping labels provided below or follow the format for ease of delivery.

Please arrange any return shipments through the Show Services or through your shipping provider. No Mane Event staff is on-site on the Monday following the expo so please ensure that you have completed all the necessary documentation, as The Mane Event will not be responsible for shipments delayed due to incomplete documentation.

Become A Speaker Or Do A Demonstration

We are seeking industry experts to present EQUINE related topics that meet the current interests and needs of horse enthusiasts of all breeds and disciplines. The opportunity to participate as a speaker at our events offers many advantages! See below in “Useful Exhibitor Links & Forms” to fill out the Speaker/ Demonstration application.

Hotels

Our host hotels SELL OUT very quick! We have added a number of hotels to our list so book your hotel early to avoid extra travel distances. See our Hotels & Camping Page for a complete list of host hotels.

Early Renewal Booth Discount For Renewing Exhibitors

Returning exhibitors will be given the opportunity to renew their booth space or apply for new booth locations before available spaces within the trade show are made available to new exhibitors! Any booth NOT renewed by July 31, 2017 will be made available to new exhibitors. In addition, returning Commercial exhibitors who take advantage of the early renewal program will receive $50 off per 10′ x 10′ booked! (Not applicable for Non-Profit or Association exhibitors). Please note, payment must be received by the early renewal deadline for discount to be applied. 

Useful Exhibitor Links & Forms:

2018 Scottsdale Mane Event Exhibitor’s Kit  
2018 Scottsdale Floor Plan  
2018 Commercial Booth Information  
2018 Non-Profit/ Association Information  
Become a Speaker or Do a Demonstration – Application Form Due: January 17, 2018
Show Guide Advertising – Insertion Order Due: February 19, 2018
Ship to Mane Event Staff – Printable Shipping Labels Due: March 27, 2018
Show Decorator Kit – Cre8ive Event Rentals Inc Due: March 15, 2018