Exhibitor Information

Trade Show Hours:

Friday, March 30, 2018 9:00 am – 6:30 pm (Exhibit Hours)
  7:00 pm – Equine Experience Starts
   
Saturday, March 31, 2018 9:00 am – 6:30 pm (Exhibit Hours)
  5:15 pm – Youth Pro-Am Starts
  7:00 pm –Equine Experience Starts
   
 Sunday, April 1, 2018 9:00 am – 5:00 pm (Exhibit Hours)

Note: Doors will open to exhibit staff an hour before the show begins, please have your wristbands on.

Move In:

Wednesday, March 28, 2018 9:00 am – 1:00 pm (Trailers & Bulk Space ONLY Move In)
  2:00 pm – 6:00 pm (General Move In)
Thursday, March 29, 2018 8:00 am – 8:00 pm (General Move In)

Note: Trailers & Bulk Space Exhibitors must be in place before the rest of the booths are setup.

Move Out:

Sunday, April 1, 2018 5:01 pm – 11:59 pm (All Exhibitors – General Move Out)
Monday, April 2, 2018 9:00 am – 12:00 pm (All Exhibitors – Move Out Must Be Complete)

Note: Any exhibitor that moves anything out before 5:01 pm will not be invited back for future Mane Event Expos.

Exhibitor Wristbands

Wristbands MUST BE WORN at all times at the expo. Only wristbands provide admission into the expo as well as identifies you as an exhibitor to staff and security. You will receive your exhibitor wristbands upon check-in during move-in. It is your responsibility to distribute the wristbands to your workers and to have them on upon arrival to work Friday morning. The wristbands are designed to last the entire weekend, replacements will not be issued to exhibitors who lose or destroy their wristbands, instead, you will be required to purchase an admission wristband.

Booth Decoration Services:

Our booth decoration services offers a full range of services to assist you in exhibiting at the show. You may also bring in your own furniture and accessories. Please be sure to check the deadline date for discounted pre-order pricing in the Show Decorator Kit, after the deadline you will pay on-site pricing.

Scottsdale Transaction Privilege Tax License

The transition to a centralized licensing and reporting for Transaction Privilege taxes began on 1/1/17. If you are a vendor that will be doing retail sales at a Scottsdale event and generating a sales tax liability then you will need to make sure that you have an Arizona Department of Revenue (ADOR) Transaction Privilege Tax License and that it shows the Region Code of Scottsdale (SC) at the bottom.

The combined tax rate is 7.95%. Click the appropriate link below:

For online help:

For additional City of Scottsdale Sales tax information, please call 480-312-2400 or visit http://www.scottsdaleaz.gov/taxes

Become A Speaker Or Do A Demonstration

We are seeking industry experts to present EQUINE related topics that meet the current interests and needs of horse enthusiasts of all breeds and disciplines. The opportunity to participate as a speaker at our events offers many advantages! Please see below for downloadable PDF Application or fill online HERE.

Shipping Details

The exhibitor is responsible for the cost of shipping their merchandise and/or display materials to the expo, as well as returning any unsold products and/or display materials to their home location. All shipments must arrive between Tuesday, March 27th and Thursday, May 29th, 2018, when shipping to The Mane Event Staff. Mane Event staff will be on-site to accept shipments starting on the Tuesday before the show. Please print and use shipping labels provided below or follow the format for ease of delivery.

Please arrange any return shipments through the Show Services or through your shipping provider. No Mane Event staff is on-site on the Monday following the expo so please ensure that you have completed all the necessary documentation, as The Mane Event will not be responsible for shipments delayed due to incomplete documentation.

Hotels

Our host hotels SELL OUT very quick! We have added a number of hotels to our list so book your hotel early to avoid extra travel distances. See our Hotels & Camping Page for a complete list of host hotels.

Early Renewal Booth Discount For Renewing Exhibitors

Returning exhibitors will be given the opportunity to renew their booth space or apply for new booth locations before available spaces within the trade show are made available to new exhibitors! Any booth NOT renewed by July 31, 2017 will be made available to new exhibitors. In addition, returning Commercial exhibitors who take advantage of the early renewal program will receive $50 off per 10′ x 10′ booked! (Not applicable for Non-Profit or Association exhibitors). Please note, payment must be received by the early renewal deadline for discount to be applied. 

Useful Exhibitor Links & Forms:

Exhibitor’s Kit – Coming Soon!  
2018 Scottsdale Floor Plan  
2018 Commercial Booth Information  
2018 Non-Profit/ Association Information  
Become a Speaker or Do a Demonstration – Application Form Due: January 17, 2018
Show Guide Advertising – Insertion Order Due: February 19, 2018
Ship to Mane Event Staff – Printable Shipping Labels Due: March 27, 2018
Show Decorator Kit – Coming Soon! Due: TBA